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Compliance Tips for Construction Companies in the Middle of a Hiring Spree

Harbor America - May 15, 2018 7:00:00 AM

compliance and payroll

Construction companies around the country are in the middle of hiring booms for a variety of reasons. In some areas, it's a simple case of increased demand for homes due to population increases. In others, it's the need to rebuild following natural disasters. Whatever the case, you want to be sure that your construction hiring and payroll practices are up to standards during that hiring boom. Taking a few extra steps to ensure compliance at this stage of the process will help protect you down the road. 

Make Sure Your Hiring Process is Compliant

As a construction company, you may be unlikely to hire many individuals with disabilities. That doesn't mean, however, that you can afford to discriminate. If you're hiring a new secretary or receptionist, for example, it's critically important to recognize that you must make reasonable accommodations for employees with disabilities under the ADA (Americans with Disabilities Act). You'll also need to be willing to make accommodations for deaf employees or employees with certain disabilities that do not prevent them from taking on tasks on a construction site--and ensuring that you maintain those standards will keep you compliant. 

Check Your Interview Standards

During an interview, you must present your company as an equal-opportunity employer. You want to be sure that you're offering the same opportunity to anyone who comes into your interview, regardless of their race, religion, family size, or any other factors that aren't directly related to their ability to do the job. For this reason, it's important to pay attention to the questions that you ask throughout the interview process and how they shape your hiring choices. While it's nice to get to know more about your candidates, you can't base an employment offer on factors outside their ability to successfully do the job. 

Write Clear Job Offers

Long past are the days when a job offer could be a simple handshake between a member of your company and your new employee. Instead, make sure you're producing a clear employment contract that lays out everything that your new employee can expect in their job, including:

  • Whether this is an at-will position, which means that the employee can be fired for any reason at any time
  • Whether or not this is a contract position--for example, an individual who has been brought onto the team to help complete a specific project
  • What the new employee's salary looks like
  • What benefits go along with the new position
  • Any policies and procedures that are integral to your company

Get Employees on Payroll Immediately

It's easy to decide that you don't want to mess with payroll when you're in the middle of a hiring boom. There are too many other things that you need to take care of! Any money that you give to an employee--bonuses, overtime, and other funds--must go through the official payroll process in order to maintain compliance. Without these standards, you--and potentially your employee--could end up in hot water with the IRS, creating even more problems that you don't want to deal with.

Pay Close Attention to Overtime

Business is booming and your customers are eager to see their construction projects finished. Some days, it feels like you have more work than you know what to do with, and you're tapping all of your employees to work extra hours to help meet the demand. If your employees are working overtime, however, it's important that you keep up with compliance regulations regarding overtime. Make sure that your employees are being compensated appropriately for the time that they're spending on the job. 

Work with a PEO

If you're struggling to maintain payroll compliance and obligations or to keep up with HR responsibilities in the middle of increased demand for your services, you're not alone! By hiring a PEO, you'll put yourself in a better position to keep up with those responsibilities and protect your employees and your business. 

Maintaining compliance might not be your first thought when you're in the middle of a hiring boom, but it's important that it remains on your priority list. By making sure that you're keeping up with compliance standards, you'll be able to better protect your construction company from later damages. If you need help, working with an experienced PEO like Harbor America is the best way to keep your time free from administrative tasks and focused on the parts of your business you're uniquely qualified to handle. 

Topics: tips for construction business owners- Human Resources- HR Tips- Tips for Small Business Owners- Hiring- Payroll

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